On The Day Coordination

Step 1 of 7 – Details

Bride's Name*
Bride's Email*
Bride's Phone*
Groom's Name*
Groom's Email*
Groom's Phone*
Emergency Contact Name*
Emergency Contact Phone*
Wedding Date*
DD slash MM slash YYYY
Ceremony Time*

: Hours

Minutes

AM/PM
Final Guest Number*
Wedding Style*
- Cocktail
- Seated Dinner
Please select your The Events Lounge Planning Package:*
- On the Day Coordination / Private Venue
- On the Day Coordination / Reception Venue
Where will the Bride be getting ready?*
Where will the Groom be getting ready?*
Bridal Party Details
Maid of Honour*
Bridesmaid 1*
Bridesmaid 2*
Bridesmaid 3*
Flower Girl + Age
Best Man*
Groomsman 1*
Groomsman 2*
Groomsman 3*
Page Boy + Age*
Master of Ceremonies*
Family Details
Mother of the Bride*
Father of the Bride*
Mother of the Groom*
Father of the Groom*
Other VIPs

Save and Continue Later

	Confirmed
I have booked photography crew meals and confirmed their dietary requirements
I have booked videographer crew meal and confirmed their dietary requirements
I have booked The Events Lounge crew meal and confirmed their dietary requirements?

	Confirmed
The Stylist will set up all Ceremony details
The Stylist will set up all Canapé details
The Stylist will set up all Reception details

	Confirmed
All equipment and extension cords will be provided by the lighting team?
All lighting will be plugged in and tested prior to the commencement of the wedding?
The intended location of the lighting poles have been confirmed with the venue in relation to underground plumbing + electrical cabling?

	Confirmed
I have arranged a cake knife?
I have arranged a cake stand? (if required)

Transport Information
Guest Transport
Business Name
Contact Name
Phone Number
Email Address
Pick Up Location
Pick Up Time
Bus Monitor's Name
Bus Monitor's Phone Number
Approx Arrival to Venue Time

: Hours

Minutes

AM/PM
End of Night Guest Collection Time

: Hours

Minutes

AM/PM
Any venue access issues?
Bridal Transport
Business Name*
Contact Name*
Phone Number*
Email Address*
Pick Up Time*

: Hours

Minutes

AM/PM
Arrival Time to Ceremony*

: Hours

Minutes

AM/PM
End of night Bride + Groom collection time*

: Hours

Minutes

AM/PM
Groom Transport
Business Name*
Contact Name*
Phone Number*
Email Address*
Pick Up Time*

: Hours

Minutes

AM/PM
Arrival Time to Ceremony*

: Hours

Minutes

AM/PM

Save and Continue Later

	Yes	No
Are the caterers serving all drinks?
Are the caterers serving tea + coffee?
Are the caterers cutting and serving the wedding cake?

	Yes	No
Will you have a second shooter?
Are you doing a group photo post ceremony?

	Yes	No
Is the celebrant bringing their own PA system?
Do they need access to power?
Is the music being run through the celebrant’s PA system?
Will they bring their own extension leads?

	Confirmed
All relevant equipment {including extension cords} will be provided by the musician?
I have booked musician crew meals and confirmed their dietary requirements?
I have provided a playlist for live music breaks

	Confirmed
All songs are split into playlists? {ceremony/canapes/reception}
All songs are fully downloaded – especially if playlist is on Spotify or similar {note: coverage can be a MAJOR ISSUE!}
I have arranged a microphone for speeches?
I will have an iPhone/relevant device charge onsite?
All relevant equipment {including extension cords} will be provided by the audio team?
All audio equipment will be plugged in, fully charged and tested prior to the commencement of the wedding?
The Events Lounge is not responsible for uncharged equipment or failure of equipment

On the day coordination

Step 1 of 7 – Details

Bridal Party Details

Family Details

Venue + Catering Information

Ceremony Venue

Reception Venue

Catering

Supplier Information

Photography

Videography

Celebrant/Priest

Stylist

Lighting

Florist

Decor + Hire 1

Decor + Hire 2

Decor + Hire 3

Cake Decorator

Hair Stylist

Make Up Artist

Other Suppliers

Transport Information

Guest Transport

Bridal Transport

Groom Transport

Entertainment

Ceremony + Canape Entertainment

Reception Entertainment

iPod only wedding

Timing Details

Music Details

Ceremony Set Up

Canapé Set Up

Reception Set Up

Additional Information

Business Name	Contact Name	Phone Number	Email Address	Arrival Time

Time	Name	Relationship to the Couple

	Yes	No
Would you like The Events Lounge staff to welcome guests on arrival?
Would you like The Events Lounge staff to direct guests in between sessions?
Would you like staff to collect wedding gifts/cards?
If yes, can you please provide a bag for gifts?
I have purchased Public Liability Insurance {if required at a Private Venue}

	Confirmed
I confirm that guest place cards have been organised into table groups?