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  • Bridal Party Details

  • Family Details

  • Venue + Catering Information

  • Ceremony Venue

  • i.e. which supplier can park where
  • Drop files here or
  • Reception Venue

  • i.e. which supplier can park where
  • Catering

  • YesNo
    Are the caterers serving all drinks?
    Are the caterers serving tea + coffee?
    Are the caterers cutting and serving the wedding cake?
  • Drop files here or
  • The Events Lounge must have this document to finalise your Wedding Day Run Sheet
    Drop files here or
  • Confirmed
    I have booked photography crew meals and confirmed their dietary requirements
    I have booked videographer crew meal and confirmed their dietary requirements
    I have booked The Events Lounge crew meal and confirmed their dietary requirements?
  • Supplier Information

  • Photography

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  • YesNo
    Will you have a second shooter?
    Are you doing a group photo post ceremony?
  • Drop files here or
  • Videography

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  • Celebrant/Priest

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  • YesNo
    Is the celebrant bringing their own PA system?
    Do they need access to power?
    Is the music being run through the celebrant's PA system?
    Will they bring their own extension leads?
  • Stylist

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  • Confirmed
    The Stylist will set up all Ceremony details
    The Stylist will set up all Canapé details
    The Stylist will set up all Reception details
  • Lighting

  • :
  • dimming/brightening
  • Confirmed
    All equipment and extension cords will be provided by the lighting team?
    All lighting will be plugged in and tested prior to the commencement of the wedding?
    The intended location of the lighting poles have been confirmed with the venue in relation to underground plumbing + electrical cabling?
  • Florist

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  • Drop files here or
  • Decor + Hire 1

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  • Drop files here or
  • Decor + Hire 2

  • :
  • Drop files here or
  • Decor + Hire 3

  • :
  • Drop files here or
  • Cake Decorator

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  • Confirmed
    I have arranged a cake knife?
    I have arranged a cake stand? (if required)
  • Hair Stylist

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  • Make Up Artist

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  • Other Suppliers

  • Business NameContact NamePhone NumberEmail AddressArrival Time 
    Add a new row
  • Transport Information

  • Guest Transport

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  • Bridal Transport

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  • Groom Transport

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  • Entertainment

  • Ceremony + Canape Entertainment

    (if an iPod only wedding, please see section further down)
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  • Confirmed
    All relevant equipment {including extension cords} will be provided by the musician?
    I have given the muscian a playlist for live music breaks?
  • Reception Entertainment

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  • Confirmed
    All relevant equipment {including extension cords} will be provided by the musician?
    I have booked musician crew meals and confirmed their dietary requirements?
    I have provided a playlist for live music breaks
  • iPod only wedding

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  • Confirmed
    All songs are split into playlists? {ceremony/canapes/reception}
    All songs are fully downloaded - especially if playlist is on Spotify or similar {note: coverage can be a MAJOR ISSUE!}
    I have arranged a microphone for speeches?
    I will have an iPhone/relevant device charge onsite?
    All relevant equipment {including extension cords} will be provided by the audio team?
    All audio equipment will be plugged in, fully charged and tested prior to the commencement of the wedding?
    The Events Lounge is not responsible for uncharged equipment or failure of equipment
  • Timing Details

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  • TimeNameRelationship to the Couple 
  • Click the "+" button to add a speaker.
    TimeNameRelationship to the Couple 
    Add a new row
  • Music Details

  • Ceremony Set Up

  • Please include as much detail as possible to ensure we bring your vision to life.
  • Drop files here or
  • Drop files here or
  • Canapé Set Up

  • Please include as much detail as possible to ensure we bring your vision to life.
  • Drop files here or
  • Please keep in mind location of Catering area in wet weather
  • Drop files here or
  • Reception Set Up

  • Please include as much detail as possible to ensure we bring your vision to life.
  • Drop files here or
  • Please keep in mind location of Catering area in wet weather
  • Drop files here or
  • NB. The Events Lounge On The Day Coordination crew will consist of two people unless otherwise organised.
  • Additional Information

  • YesNo
    Would you like The Events Lounge staff to welcome guests on arrival?
    Would you like The Events Lounge staff to direct guests in between sessions?
    Would you like staff to collect wedding gifts/cards?
    If yes, can you please provide a bag for gifts?
    I have purchased Public Liability Insurance {if required at a Private Venue}
  • Drop files here or
  • Confirmed
    I confirm that guest place cards have been organised into table groups?