On the Day Coordination | What to Expect

Our sincerest thanks for choosing us to be a part of this exciting journey with you. We are delighted to be working with you both.

Now that your deposit + booking form have been received and your date and details have been confirmed and locked into our calendar, here is some information about what you can expect from us in the lead up to your big day.

Six Weeks Before Wedding | On the Day Coordination Checklist

Approximately 6 weeks before your wedding day we will email you a link to our “On the Day Coordination Checklist” form. This is a detailed online form that asks a lot of questions about your day and your suppliers and the timings + details you have organised so that we can start to get a clearer picture about your day. Please be sure to include menus, floorplans, wet weather details, seating charts, etc. The more information we have on hand the better able we are to ensure your day runs smoothly for you behind the scenes.

Two Weeks Before Wedding | Run Sheet + Final Approval

When we have received your paperwork {this is required no later than 3 weeks prior to your wedding date} we will start to compile a master run sheet for you based on the information you have provided. We will advise if there any gaps that we have noticed and ask you to review the details for final approval.

One Week Before Wedding | Supplier Contact

Once you have approved the run sheet details, we will contact all of your suppliers to let them know we are working together and that we are your primary contact on the wedding day should they have any questions or issues. We will also send them copies of your run sheet to ensure that everyone is aligned on the details + timing information. 

Three Days Before Wedding | Final Venue Walk Through

The final venue walk through is when we discuss your arrangements in relation to the venue space and ensure we are completely aligned on how you see the day coming together. This inspection is also a great time to discuss your wet weather back up plans too, in case they be required.

Wedding Day | On the Day Coordination

On your wedding day, our staff will be in attendance as per the package you have booked. We can assist with final setup requirements to ensure all details are completed according to your well thought out plans. We stay onsite to act as your eyes + ears on the day and to ensure everything runs smoothly for you behind the scenes.

This is your time to relax and enjoy, your gorgeous day is finally here!